1. Application and approval
Submitting an application does not guarantee acceptance, credit, availability or particular rates. UNIQ WAY may verify company and authorised-contact information, set a spending or booking limit, request prepayment and review terms at any time.
The account becomes active only after written approval. The general Terms & Conditions apply to every journey; these corporate terms prevail only where they expressly differ.
2. Account administrators and bookers
The company must nominate authorised users and keep their information current. The company is responsible for bookings, instructions and account activity performed through its authorised accounts, except where caused by UNIQ WAY’s security failure.
Credentials must not be shared. The company must notify UNIQ WAY immediately when a user leaves, changes role or should lose access. We may disable suspicious or inactive access.
3. Corporate bookings
Authorised users may book for employees, executives, visitors or guests. The company warrants that it is authorised to supply necessary passenger data and will make the Privacy Policy available to those passengers.
Each request remains pending until confirmed. Cost-centre and reference fields are administrative aids and do not change liability for payment. Service rules for cancellation, waiting, no-show, conduct and damage remain applicable.
4. Individual payment status
UNIQ WAY assigns each company one of the following settings:
- Prepayment: payment is required before confirmation or service.
- Card: the booking is paid through the secure card-payment process.
- Monthly invoice: eligible completed journeys are consolidated and invoiced using the approved payment period.
UNIQ WAY may change future-booking payment status based on payment history, risk, account changes or agreed limits. Existing confirmed terms remain unaffected unless law or fraud prevention requires action.
5. Invoices, disputes and late payment
Agreed journey fares are final gross amounts and include any VAT applicable to the confirmed service. Where VAT applies, the invoice extracts the taxable net amount and included VAT from the agreed fare without increasing the amount payable.
Invoices are sent to the billing contact and are payable within the approved term shown in the portal or invoice, commonly 14 days. The company must raise a specific invoice or journey dispute promptly and no later than 7 days after receipt where practicable. Undisputed sums remain payable.
Where lawful, overdue amounts may accrue statutory late-payment interest and reasonable recovery costs. UNIQ WAY may suspend invoice privileges or require prepayment for future bookings until overdue amounts are cleared.
6. Corporate loyalty volume credit
Unless a written corporate agreement states otherwise, an approved corporate account may receive an invoice credit based on eligible completed-journey spend within the applicable monthly invoice period: 3% from €400, 5% from €800, and 7% from €1,500. Eligible spend below €400 receives no volume credit. UNIQ WAY may agree a different rate in writing for a particular account.
Only completed journey fares qualify. Parking, waiting time, tolls, damage, cancellation or no-show charges, and other separately identified extras do not qualify. The credit is calculated when the invoice draft is created, is shown on that invoice, has no cash value, is non-transferable and cannot be combined with another discount unless agreed in writing. Agreed fixed route rates remain applicable where provided.
7. Cancellations and modifications
The cancellation schedule in the general Terms applies unless a written corporate agreement states otherwise: no charge above 24 hours, 50% at 12–24 hours, and 100% below 12 hours or for a no-show. An authorised corporate user may cancel an eligible journey in the portal after reviewing the displayed charge. The cancellation is recorded against the company account and any charge is included in the applicable payment or invoice process. Changes are subject to availability and price adjustment.
8. Data, confidentiality and records
Each party will use personal and confidential information only for the account, service, billing, safety, legal and support purposes. Corporate portal visibility is restricted by company membership. The company must not upload unnecessary sensitive information.
Journey records may be visible to authorised company users, including passenger, route, cost-centre, status and price information. The company controls which internal users are authorised to see those records.
9. Suspension and closure
Either party may request account closure. UNIQ WAY may immediately suspend access for security threats, misuse, illegal activity, serious passenger misconduct, repeated cancellations, overdue invoices or material breach. Closing access does not cancel confirmed journeys or outstanding payment obligations unless agreed.
10. Authority and hierarchy
The person accepting these terms confirms authority to bind the company. A separately signed corporate service agreement, rate card or written amendment prevails over these online corporate terms to the extent of a direct conflict.